State of Illinois
County of Vermilion
Village of Fairmount
The Fairmount Village Board met in open session this 16th day of September 2015 in the council chambers of the village hall. President David Ferber called the meeting to order at 7:00p.m. Meeting ended at 10:01 p.m. Visitors: Gary Wright, Karen Ferber, Rinda Maddox, Shelley Darnell, and Matt Johnson
Roll Call: Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y President David Ferber _Y_, Clerk Suzanne Woodard _Y_,
Approve minutes of August 19th regular meeting: There were some modifications of wordage and repetitiveness. Ed motion to accept minutes, Greg 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _A_
Public comment: Shelley Darnell was present to speak to the board about the possibility of Fairmount to getting an emergency ACDAP Grant. She is the Catlin clerk and has worked with the grant writer and wanted to make sure we knew about the grants the village could be eligible for. Matt Johnson confirmed what she was saying was correct. She also spoke out of concern that she would hope the village would not sell the water works and do what we could to keep it, as she has family here who would be effected by it.
Comments from Rinda Maddox: Rinda passed out information on legal requirements of new and amended ordinances. Dave wants to further investigate and see what it means to be published and if it means we have to publish ordinances with fines.
Set process for water tower repair: Matt Johnson from Ferh Graham the engineering firm where Andy Keiser is employed was at the meeting to discuss options. The lead base paint is hazardous waste and the tower would need to be full blast and recoat outside and recoated on the inside. The tower would have a tent over it to catch all paint and not let go all over the place. The cost is approx. $200,000. The warranty would be negotiated. For a new well it would be $4 or $5 per gallon of water it held. A ne tower may hold 50,000. That would be approx. $200,000. To obtain the funding for this there was several options that was discussed. 1. Grants, though not a sure thing it doesn’t hurt to apply. 2. New Tower- may get a capital improvement grant funding may be more attractive. 3. Raise water rates and borrow from General with interest. David said at next meeting they would approve to hire Ferh Graham as engineering service, clerk Woodard said the board had already approved hiring Andy Keiser in August of 2014. Dave said that a letter would go out with next water billing to let residents know that an increase may be voted on at the next meeting.
Approve Trick or Treat hours for Halloween: Greg made motion for hours of Trick or treat to be 6-8 on October 31. Greg then resented his motion and Emily made motion to make trick or treat hours from 6-830 PM since it was on a Saturday this year. Greg 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Approve gift certificates for Village Clerk helpers: Suzanne wanted the board to give a $50 gift card from Casey’s to Barb Biggerstaff and Beverly Glenn for the work they did on organizing the ordinances. Ed made motion Diana 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Approve increase in Fire Department radio maintenance fee: The increase would be from $250 to $1000 per year. This increase is necessary to build a reserve to prepare to future replacement of the dispatch system. Ed motioned to approve, Dustin 2nd Susie Dodd-Casey _A_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
First presentation of Tax Levy Ordinance: Dave passed out the first presentation and it shall be posted for 21 days.
Approve new salary schedule: Susie has requested an increase in wages for the village part time head of maintenance man Colby Ferber. She said his last increase was 2012 and she feels he does a great deal for the village and deserves a raise. Effective the next pay period. Susie motioned for a 50 cent increase, Greg 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _A_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Approve 2014-2015 Audit: Talked over some of the things Auditors talked to Suzanne about. Greg made motion, Ed 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Approve Curfew Ordinance: Not everyone agreed on the time of curfew. Ed made motion, Diana 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _A Emily Carey _A_
Approve purchase of Fire Safe: Ed made motion to approve purchase of a fire safe up to $1000. Greg 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Approve purchase of used vehicle for Fire Department: Ed brought up the purchase of a used ambulance for $7500. Dave made it very clear he was not involved in the decision of this purchase. After a 20 minute discussion and a lot of silence, Ed motion to approve purchase of $7500. Diana 2nd, Susie Dodd-Casey _A_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _A Emily Carey _Y_
Approve Surplus Vehicle Ordinance: This is for the Red bus at the Fire department. Greg motioned, Emily 2nd, Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Discussion on Skate Board Park: Diana had sent out letters to the board stating that a few years ago the board approved to move forward with a skate board park and nothing was followed through. Dave gave her the file on it with information gathered at that meeting and asked Diana to get with another board member and see what they could come up with, as far as pricing and plans.
The board did not meet in executive session to review Fire Department Application:
Approve Fire Department applications: Emily made motion to accept Shaelynn Trisler on the Fire Department, Diana 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Board Correspondence: None
Approve bills and payroll: Dustin motioned, Emily 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_
Review Treasures report:
Review department reports:
Police report: Gary had his report
Animal Control: Steve had turned in a report about some raccoons in the area. He also stated that the three cages he had are missing from the town garage. Dave instructed Gary (police) to get with Steven to make a report.
Fire Dept: Shower room is done and counter tops are in after reinstalling they were under warranty.
Water: Hydrants were being flushed for a few days
Board Comments: Dave said we are going to postpone the street sign project until spring. Dustin wants to make sure we still get prices on them.
Review projects:
Website-: Taking off list and will add the skateboard park.
Water Tower repair: Discussed earlier.
Review on Call List: Chose not to review
Adjourn: Dustin motioned, Greg 2nd Susie Dodd-Casey _Y_ Ed Cheuvront _Y_ Dustin High _Y_ Diana Cooper _Y_ Greg Woodard _Y_ Emily Carey _Y_